Title: Administrative Assistant II

Employment Type: Temporary (up to 6 months)

Compensation Range: $35.00 – $38.47 per hour

Location: Los Angeles, CA

Work Schedule: 9/80 onsite schedule, approximately 7:00 AM – 4:45 PM, with every other Friday off

Industry: Public Utilities

Company Overview

This organization operates as a large-scale public utility responsible for managing critical infrastructure and services across a major region. The environment is highly structured, policy-driven, and focused on operational reliability, regulatory compliance, and cross-functional collaboration.

Position Summary

The Administrative Assistant II provides comprehensive administrative and business support to a Facility and Fleet team at a headquarters. This role functions within a busy, team-oriented environment and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting operational, financial, and reporting activities.

Key Responsibilities

• Research, gather, review, and analyze data, prepare data summaries, and assist with report preparation
• Prepare office correspondence and develop or revise internal forms, charts, and graphs
• Review, process, and track travel authorization requests and expense reimbursements, including making travel arrangements and preparing expense reports
• Assist with preparation and coordination of annual budget documents
• Review and process requests for payment and invoice documentation
• Maintain records related to invoices, training records, electronic forms, and meeting documentation in accordance with retention requirements
• Perform other related administrative duties as assigned

Required Qualifications

• Knowledge of administrative procedures and systems, data collection methods, report preparation, and basic research and analysis
• Experience processing invoices and supporting contract administration activities in an administrative or business support role
• Understanding of basic budgeting concepts and current office technology
• Ability to perform arithmetic computations with speed and accuracy
• Ability to apply business policies and procedures with independent judgment and discretion
• Strong problem-solving, prioritization, and multitasking capabilities
• Clear and concise verbal and written communication skills
• Ability to establish and maintain effective working relationships
• Proficiency with Microsoft Word, Excel, Outlook, and Teams, with a minimum of five years of experience

Preferred Qualifications

• Prior experience in a public-sector or utilities environment
• Experience supporting facilities, fleet, or operations-focused teams
• Demonstrated ability to work effectively under pressure in a high-volume office setting